From XU Magazine, 
Issue 28

How do you choose an expenses solution that is right for both your business and staff?

ExpenseOnDemand app helps global businesses automate their employee expenses by offering flexible pricing and only pay for functions they use.

Automation is at the forefront of both survival and profitability for millions of businesses around the globe. Whether you employ 5 or 200 people, it has become imperative that you source the right tech to automate as many business processes as possible and this trend has only been accelerated by the pandemic.

The worldwide lockdowns caused the technological revolution that was bubbling away slowly to explode as so many technologies which used to be convenient pre-COVID have now become essential tools. Businesses simply cannot survive without Zoom calls, Slack chats, remote systems, cloud solutions and many others. These have become a key part of our working day, and so many other technologies have adapted quickly to the ‘new normal’. In the last 12 months, many services have advanced in what ordinarily would have taken years and this has solidified what we now all know which is that we don’t need to sit in the same office from Monday to Friday.

For many years, the ExpenseOnDemand app has been offering our clients around the globe a simple solution allowing employees to remotely upload and claim business expenses from any mobile device, including approving them on the phone. And it integrates within minutes with Xero, to automatically upload all transactions. How cool is that! Our tech solution meant we were, therefore, perfectly placed to help our clients when the pandemic struck in early 2020 as their staff dispersed from offices and worked from home due to global lockdowns.

“The Data Privacy Group” has been using ExpenseOnDemand as our Employee Expense Management solution for a few months now.  We have found that the app works well & addresses our requirements.  The team were very interested in my feedback and took it onboard.  

Pricing is great, as we only pay for what we use - which helps us plan the cost for the service.  I have an option to trial any new function and turn it off all on demand.  Would I recommend it to SMBs – Yes. 

Peter Borne Director – CEO & Founder – The Data Privacy Group

Apart from offering over 100 functions to choose from, Xero users can, for example, set up their own approval hierarchy and businesses can build their bespoke subscriptions in minutes, and only pay for functions they use – not the whole application. Additionally, we offer a simple “pay as you use” pricing model keeping costs completely manageable and flexible. 

How does ExpenseOnDemand benefit businesses and their staff?

ExpenseOnDemand works seamlessly with staff working remotely or hybrid.  Employees no longer need to send paper claims to claim their expenses and they can benefit from:

  1. Claimants and Approvers can use the app within minutes.
  2. Photograph receipts and submit and approve an expense in seconds. 
  3. Approvers can view and manage all historical claims. 
  4. ExpenseOnDemand ensures no duplicates with any employee claims.
  5. Expenses can be made in any currency. 
  6. Finance can choose from 100+ functions.

Business can also benefit from:

  1. An increase in staff productivity, by spending minutes, not hours on expenses completion. 
  2. Automation helps stop fraudulent claims, saving business thousands every year
  3. Our ‘pay as you go’ solution allows flexibility to reduce / increase usage. 
  4. Our monthly, no long-term contracts or commitments. 
  5. Analysis we provide, and recommend ways to how our clients can reduce costs.
  6. We offer a multiple currency subscription solution that allows expenses in any currency, even crypto. 

What do Xero customers say about ExpenseOnDemand on the Xero App Store

“Post COVID the need to automate became really important. Giving ExpenseOnDemand a try was a wise decision as it is a cost-effective and easy to use cloud-based employee expense management system”.

Archie Sheldon

“The price we pay is just a fraction of the cost charged by other employee expense management solutions. It offers a wide range of functionalities at a minimal price”.

Hazel D’Souza 

We recently commissioned a global survey of Financial Directors and leaders which highlighted that 75% would choose to source a relevant tech solution to allow them to automate a process rather than outsource where possible. These results also showed that millions of firms are expecting to work remotely at some level for the foreseeable future and admit they are more reliant than ever on tech solutions to manage almost every aspect of their business.

“Easy to use and straight to the point, makes expenses a breeze. Seamless transfer of data between EOD and Xero help save a lot of time and effort.”

Usman Siddique - Finance Manager - Salboy

For technology to continue to rapidly impact business processes, many firms will need to collaborate and offer open APIs to allow seamless integration and for multiple software’s to be able to talk to each other. This has been happening across many sectors, such as FinTech for years as accounting, expenses and internet banks integrate to allow a completely coherent solution for businesses. 

The team at ExpenseOnDemand have been adapting their market leading app since the start of the COVID-19 pandemic and are working hard to make it easier for finance leaders and staff to manage expenses in the new normal, especially with so many employees working from home. Our systems are continually enhanced, and new functions added, to ensure we can offer our clients solutions that are current and work for them no matter where their staff are working.

Why leave it there?

To learn more about ExpenseOnDemand

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