From XU Magazine, 
Issue 39

Streamline Your Leave Management

Ditch outdated methods and embrace a smarter way to manage leave.

Managing time off - whether it’s annual leave, sick leave, parental leave - can be a time and resource heavy process for both you and your employees.
This article originated from the Xero blog. The XU Hub is an independent news and media platform - for Xero users, by Xero users. Any content, imagery and associated links below are directly from Xero and not produced by the XU Hub.
You can find the original post here:

Mega-events, like the Olympics, or key periods during the year often lead to an influx of leave requests - both planned and unplanned.

For those of you with email inboxes overflowing with requests or manually keeping track in spreadsheets, it’s time to ditch those outdated methods and embrace a smarter way to manage leave.

Why a Leave Management System is a Game Changer

Imagine a world where employees request leave with a few clicks, managers approve instantly, and leave balances are automatically updated. That's the power of an online and automated Leave Management System.

What does a leave management system offer you:

  • Effortless Request Process: Employees submit leave requests electronically, specifying dates and leave types. No more digging through email threads or chasing down approvals.
  • Customisable Approval Rules: Set up the approval process that suits your company, including having multiple or joint approvers.
  • Flexible Leave Types: Want to track Time Off In Lieu (TOIL) a custom type of leave or different leave for employees in different locations? It’s easy.
  • Real-Time Visibility: Managers see a clear picture of team leave schedules, preventing conflicts and ensuring adequate staffing day-to-day and throughout key events.
  • Goodbye Spreadsheets: Ditch error-prone spreadsheets! Leave balances and accruals are automatically tracked within a leave management system, saving HR from tedious manual calculations.
  • Transparency and Fairness: A centralised system ensures everyone plays by the same rules. Transparent leave policies are readily accessible for all employees.

HR Partner has leave management at its core. We know how important it is for both the employer and employee, and that’s why we built a fully flexible platform, where customers can manage their leave the way that best suits their business needs. Including:

  • Policies and documents in one central and accessible place
  • Automated leave requests, approvals and accruals
  • A customisable calendar for both managers and employees
  • Intuitive reporting that allows easy identification of trends across the business, within teams or individuals

Moving from a manual to automated leave management system

There are a few things key in mind when you are setting up your new leave management system.

  • Find the system that suits your business: Spend time doing your research, there are lots of different systems available on the market. Take the opportunity for a demo or free trial, like HR Partner offers, to really understand how the system will work for you.
  • Communication is Key: Clearly communicate the benefits of the new leave management system to your team. Highlight the ease of use, improved transparency, and the elimination of email clutter. HR Partner even provides tutorials for you to use with your employees.
  • Data Migration: Don't fret about lost data. Many providers, like HR Partner, offer seamless migration assistance to move existing data into the new system.

Getting leave management right is important for all businesses. You want a process that not only works for the business but one that’s easy for employees to understand as well. Because let's face it, we’d all rather be enjoying our holidays than looking at spreadsheets and emails.

Wondering how to work out your employee’s starting leave balance? Or their leave balance on a future date? We’ve got you covered. Use our FREE Calculator to work out the balances for Paid Time Off (PTO), Vacation Time, Annual Leave or any type of Leave.

Why leave it there?

Make leave management a breeze

Straight to your inbox

Subscribe to our newsletter for updates as they happen
We hate spam too. We NEVER sell our mailing list.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.